Live Captions for Conferences, Webinars, Events & More
Founded in 1978 and proudly based in Houston, Texas, Omni delivers professional live captioning services that make spoken content accessible, inclusive, and easy to follow in real time.
Our live captioning services are used across a wide range of settings, including conferences, webinars, training sessions, corporate meetings, public events, and live broadcasts.
Whether delivered on-site or remotely, captions are produced in real time to accurately reflect spoken content as it happens, supporting accessibility and audience engagement.
Live captioning at Omni is delivered as a fully managed service, with experienced captioners and dedicated coordination to ensure sessions run smoothly.
Our live captioning services are carried out by trained human stenographers, ensuring exceptional accuracy and understanding of spoken content in real time. The human option is best for corporate events, legal proceedings, live broadcasts, and more.
In addition to our human-driven services, we also offer an AI live captioning solution for clients seeking a more flexible or cost-effective option.
With decades of experience supporting high-stakes communication, Omni acts as a dependable partner. We handle the technical and linguistic complexity behind the scenes so your live content remains completely accessible and engaging.
Where Live Captioning Can Be Used
Live captioning supports accessibility and engagement across a wide range of live settings, including:
- Conferences, seminars, and industry events
- Webinars and virtual presentations
- Corporate meetings and town halls
- Training sessions and workshops
- Public meetings and community events
- Live broadcasts and streamed content
- Educational lectures and panel discussions
- Hybrid events with both in-person and remote audiences
We would recommend our human live captioning service in settings where accuracy and subject-matter knowledge are important. This includes the high-stakes examples above, as well as legal proceedings, corporate meetings and negotiations, academic scenarios, medical discussions, and live broadcasts.
Human stenographers are especially valuable when conversations involve technical language, multiple speakers, heavy accents, or rapid dialogue.
AI live captioning can be a practical option for events where speed and budget are key considerations, such as internal team meetings, webinars, training sessions, or informal presentations. While AI has made significant advances and can deliver accessible captions, it may be less reliable in situations involving specialized terminology or varied accents.
We provide honest advice on whether AI or human captioning is the better fit for your needs, so you receive the right balance of accuracy and cost.
In-Person Live Captioning
Omni provides on-site live captioning support for events and meetings where captions are required in the room. This is commonly used for conferences, training sessions, and public-facing events where real-time visibility is essential.
Remote Live Captioning
Omni also delivers live captioning remotely, allowing captions to be streamed securely to virtual platforms, displays, or personal devices.
Remote delivery enables wide coverage across Texas, the United States and globally, making it an ideal solution for virtual, hybrid, or geographically distributed audiences—without the limitations of location.
Both in-person and remote services are delivered through Omni’s fully managed workflows.
National Bank of Arizona
“All aspects of service were great. Thank you.”
Accessibility & ADA Requirements for Captioning
Under the Americans with Disabilities Act (ADA), entities covered by the law, which usually include state and local governments as well as public accommodations such as businesses and non-profits, must provide auxiliary aids and services to ensure effective communication with people who have hearing, vision, or speech disabilities.
One of the key goals of the ADA’s effective communication rules is to ensure that communication with individuals with disabilities is as effective as communication with others.
In the context of video, events, and live audio content, captions are considered one form of auxiliary aid that helps make spoken content accessible to people who are deaf or hard of hearing.
Captioning may be required to provide equal access to services that are open to the public, including cultural events, lectures, healthcare communications, employment information, and more, depending on the setting and audience.
The ADA doesn’t specifically mention AI and human captioning rules as of yet, but it does set a clear standard that communication for individuals with disabilities must be accurate and accessible.
It’s also important to note that other regions and jurisdictions have their own accessibility requirements. For example, in Europe the European Accessibility Act (EAA) and related standards establish similar obligations for accessible communication and media.
A Fully Managed Live Captioning Process
Omni delivers live captioning services as a turnkey, end-to-end solution designed for organizations that need accurate, reliable real-time captions.
Event Review & Captioning Consultation
We begin by reviewing your event format, platform, location, timelines, audience size, and accessibility requirements. Your dedicated project manager works with you to define scope and recommend the most appropriate live captioning setup.
Experienced Live Captioners & Preparation
Live captions are produced by experienced captioners trained to handle fast-paced, technical, and professional environments. Where possible, we review reference materials in advance to improve accuracy and consistency during the live session.
Real-Time Captioning & Quality Oversight
Captions are delivered live as the event unfolds, with attention to readability and synchronization. Our workflows are designed to support reliability for single events, recurring meetings, and large-scale programs.
Technology & Delivery Management
Omni manages the technical setup required to deliver live captions to your chosen platforms, displays, or devices.
For remote delivery, captions can be streamed securely to virtual audiences anywhere in the U.S. or globally.
Post-Event Support & Ongoing Partnership
Following the event, Omni can provide caption transcripts if required and support future sessions through a consistent, managed workflow. Many clients rely on Omni as a long-term partner for ongoing live captioning across meetings, training, and events.
FAQs
Live captions are real-time text displayed on screen that represents spoken content as it happens. They are commonly used to improve accessibility, support people who are deaf or hard of hearing, and enhance understanding for live audiences.
Human live captioning is delivered in real time by trained professionals who convert spoken language into readable text during an event.
The most common and preferred method is stenography, where a certified captioner uses a specialized stenotype machine to write in shorthand at very high speeds.
Another method is respeaking, where a captioner listens to the audio and repeats it clearly into speech recognition software, along with spoken commands for punctuation and formatting.
In most cases, stenography is the preferred approach.
Live captions may be required to meet accessibility obligations, such as those outlined under the Americans with Disabilities Act (ADA), depending on the event type, audience, and setting.
They are also widely used simply as a best practice for inclusive communication!
Omni provides live captioning for conferences, webinars, training sessions, corporate meetings, town halls, public events, live broadcasts, and hybrid or virtual events.
Yes. Omni provides both on-site and remote live captioning.
Omni supports live captioning for technical, professional, and regulated environments. Captioners are experienced in handling industry-specific terminology and fast-paced discussions.
Live captions can be delivered via event platforms, embedded video players, presentation screens, or personal devices, depending on your setup and requirements.
Where possible, Omni reviews agendas, speaker names, terminology, and reference materials in advance to improve caption accuracy and consistency during the live session.
Upon request, Omni can provide post-event caption transcripts.
To get started, contact our team to discuss your event details, format, audience, and accessibility requirements. The team will recommend the most appropriate live captioning solution and coordinate next steps.